Stop 7 of 8 · Weekly
Events
A client agenda becomes a run of show with a branch for every overrun, a coverage plan that names which camera owns which moment, and a highlight reel scripted the same night.
The run of show is the whole job
A client sends an agenda: registration, welcome, keynote, panel, awards, dinner. That is a list of nouns. What Ramez's crew needs is a run of show, which is the same list with cameras, audio, light, and a plan for the moment it slips.
The useful column is the last one. Every item carries what happens if it overruns and who makes the call. Conference agendas do not run on time, and the difference between a calm crew and a bad night is whether the branch was written down before the doors opened.
| Time | What happens | Cameras and audio |
|---|---|---|
| 19:40 | Keynote, 12 min | A locked wide, B on the lectern, desk feed plus backup lav |
| 20:05 | Awards, 8 handshakes | B moves to stage lip, C on the audience |
| 20:20 | Dinner and mingling | C roams, A strikes, room tone recorded |
The coverage plan
Cameras get named jobs, not areas. A owns the stage and never leaves it. B owns faces on stage and the handshake. C owns the audience, the room and everything the client will ask for later. Audio is the desk feed plus an independent backup, because desk feeds fail at exactly the wrong item.
Then there is the list of shots nobody puts on an agenda and every client asks for: the room full from the back, the badge and the lanyard, hands applauding, the sponsor wall clean, the buffet before anyone touches it, the client's own team laughing.
Inside my studio Project. Turn the attached client agenda into a run of show. Columns: time, item, duration, what each of my three cameras is doing, audio source, and what happens if this item overruns and who decides. Crew is three operators plus me, one sound recordist, and a stills photographer. Flag every item where two cameras are asked to be in two places, and every gap under five minutes that assumes a camera can move. [paste the agenda]
From this run of show, write the coverage list of shots that are not on the agenda but that the client will want: room, detail, sponsor, audience reaction, and the social vertical shots. Say which camera gets each one, in which window, and which of them can only happen before the doors open. Keep it to fifteen rows I can print on one page.
The reel, the same night
The reel is scripted before it is cut. Ramez logs selects against the run of show timings, then asks for a sixty second structure: a cold open on the loudest moment, the welcome line, three beats from the day, the awards, and the room. On-screen text carries the names and the numbers, because there is no voice-over at midnight.
Here is my selects log against tonight's run of show. Write a sixty second highlight reel script: a cold open, five beats, and a closing frame. For each beat give me the timecode from the log, the shot, the on-screen text in Arabic and English, and the duration. Then give me a fifteen second vertical version using only shots from that same list, for the client to post before breakfast.