Stop 4 of 8 · Weekly
Schedules and overtime
The scheduling export with codes instead of names, the pattern under the overtime, two options with a cost on each, and the memo to the captain.
Four teams and a column of hours
Reyes builds the schedule for four teams, and every month the overtime line arrives as an Excel export with a few thousand rows in it. Everybody already knows the total. Nobody knows why it is that number, because the answer is in the shape of the rows and nobody has an afternoon to sort them.
That afternoon is the part Claude takes. What it gives back is not a decision. It is the pattern and the price of each way out, which is what a decision is made from.
Codes before anything else
The export carries names and badge numbers in the first two columns. Neither is needed. Replace them with stable codes, keep the key in the scheduling system, and every stop in this course still works.
Write me the Excel steps to replace the officer name and badge columns in a scheduling export with stable anonymous codes, so the same person keeps the same code across every monthly export I run this year. Tell me where to keep the lookup table, which columns to delete outright, and how to check afterwards that no name survives anywhere in the workbook, including headers, hidden sheets and document properties.
Attached is our overtime export for the last twelve weeks. Officers appear as codes. Group the hours by reason code, day of week, shift and team. Tell me the three largest drivers by hours and by cost, whether each one is concentrated in a few codes or spread across the team, and which of them moved over the twelve weeks rather than sitting flat. Give me one table per driver and no recommendations yet. [upload the coded export]
For each of those three drivers, give me two options that a patrol division could actually run. For each option: what changes on the schedule, the annual cost or saving using the hourly rates in the attached table, what it gives up, and which of our policies or the labour agreement I need to check before proposing it. Mark anything that depends on a contract term you cannot see.
Write the memo to my captain. One page. The pattern in three sentences, then the two options for the largest driver with the annual cost of each and what each one costs us, then my recommendation and what I need approved. Neutral tone, no adjectives. End with the assumptions the numbers rest on, so the captain can push back on the right thing.