Stop 8 of 8 · Weekly
Leila's week
Three routines on a timer, Cowork on the figure list, and one study taken from RFP to submitted report.
Three routines
A scheduled routine runs on its own, on your connectors, whether or not the laptop is open. Three of them cover the shape of Leila's week.
Across my active projects, from the project folders and my Outlook calendar: every deliverable due in the next fourteen days, with the project, the agency, the date and whether the input it depends on has arrived. Then what is sitting with an agency waiting for comments, and how long it has been there. One block per project, six lines maximum. Flag any week with two submittals in it.
For each project in agency review, from the comment letters and my sent mail this week: which comments were answered, which are still open, and which responses are waiting on a decision from me. Draft the weekly review log entry for each project in the format we use: project, submittal, comments received, comments closed, comments open, next date. Leave them as drafts.
Check the agency standards pages I have bookmarked for new or revised manuals, standard specifications and design bulletins posted in the last week. For each one, give me the document name, the revision number, the posted date and the link. Do not summarise what changed and do not tell me whether it applies. I will open them.
That third one is deliberately dumb. It watches and reports; it does not interpret. The edition that governs a contract is checked by the engineer, at the source, every time.
Cowork on the figure list
Cowork is where you hand over a job with a lot of small mechanical steps and go and do something else. The figure list is a good one: forty figures across three chapters, each needing a caption, a number, a source table and a cross-reference from the text.
Go through the draft report and the table workbook and build the figure package. For each figure: number, caption in the agency's caption style, the table or software report it is drawn from, the section that references it, and whether that reference uses the right figure number. List every figure referenced in the text that does not exist, and every figure that exists but is never referenced. Do not renumber anything.
The cheat sheet
| You want to | Do this |
|---|---|
| Price an RFP | First pass, then tasks with assumptions, hours blank |
| Analyse counts and crashes | Strip the crash file first, then tables with sources |
| Draft the report | Agency format, table names in sentences, conclusions bracketed |
| Write a spec section | Standard clauses tagged, gaps listed, edition checked by you |
| Answer comments | Sort into three buckets, mechanical rows first |
| Prepare a meeting | Plain summary, translation table, boards in Claude Design |
The capstone
One study, end to end, on a project you have already delivered, so you can grade it against what actually happened. Build the Project, run the RFP pass and write the scope, strip and analyse the data, draft the report with sources on every number, run the consistency pass, build the comment matrix from the real comment letter, and write the plain-language summary. Then compare each output with the one you produced at the time.