Stop 7 of 7 · Daily
The day that fell apart, and Alex's week
The ten-minute replan, Dispatch from the warehouse floor, four routines, and one week run on all of it.
Ten minutes to rebuild a day
Some days survive contact with the depot and some do not. The instinct when one falls apart is to cancel everything and firefight until 19:00, which is how Wednesday gets ruined too. The replan is ten minutes that keeps the fallout inside one day.
It works because Claude already has the calendar and the operations Project, so Alex only has to supply what changed. The output is three lists, and the third one is the one people skip.
[describe what just happened] Here is today's calendar. Tell me three things. What still has to happen today and why. What can move, and to when, given next week is already full. Who has to be told, what each of them needs to hear, and draft those messages, shortest first. Do not send anything.
Dispatch, from the floor
Text Claude from your phone and it does the work on your desktop, then messages you when it is finished. The desktop has to be awake with the app open, so turn on Keep awake before you leave the office. Beta, and it behaves like one.
Find tomorrow's dock schedule in OneDrive, move the 10:00 Northgate slot to 13:00, save it as a new version, and draft an email to the Northgate dispatcher confirming the new time and apologising once. Do not send it.
Four routines, one week
| When | What it does |
|---|---|
| 07:00 weekdays | The day brief and the drafts that go with it |
| 15:30 weekdays | The afternoon inbox batch and the waiting-for list |
| Thursday 16:00 | The status report draft |
| Friday 16:00 | The weekly review and next week's calendar changes |
Read my inbox since 17:00 yesterday and my calendar for today. Under 200 words: the three things that need me first and why, anything from a customer or a carrier with a date in it, and for each meeting the one thing I should read or decide before it starts. Draft replies for anything that only needs an acknowledgment or a date and leave them as drafts. Use initials.
Where
The capstone
Run one week. Monday, let the 07:00 brief go first and send four drafts before 09:00. Tuesday and Wednesday, prep every one-on-one from the private Project. Thursday, open the report draft at 16:15, check every number, add the sentence of judgment and send it. Friday, run the review and move three meetings before you leave.
Then do the part that matters. Open each of the four routines and add one sentence about what it missed this week. That editing loop, not the setup, is what makes the second week better than the first.